Request for Proposal Policy:
Request for Proposals will be open to the community every three years. The Board will approve the types of proposals that will be accepted. Types of proposals will be based off the current Community Plan, Priorities set by the board and needs identified in the community. The proposal will be published to email contact groups and on the Buena Vista, Crawford, Sac, Early Childhood Iowa website.
The proposal will include:
- Issue Notice for Request For Proposal: February 5, 2021
- Proposal Forms and Availability of forms: Posted on website or email email@example.com
- Guidance and supporting documents: Posted on website or email firstname.lastname@example.org
- Required Documents, conflict of Interest Statement, Proof of Insurance etc.
- Proposals due date: March 17, 2021
- Timeline for project:
July 1, 2021 – June 30, 2022 – FY 22 (renewals FY 23 & FY 24)
Proposals will be reviewed using a scoring system. Scoring will assist the board to come to a unified decision.
Request for Renewal Policy:
Contracts will be issued for one year with the option for renewal. Renewals will be based on the contractor’s performance. In the case a contract does not work out, the contract expires, and the board does not renew. Renewals require a new budget submitted each year. Funding may vary for each renewal year, based on BVCS Early Childhood Iowa allocation and carry forward amounts.
Request for Proposal Questions and Answers.
Question: Update to question 1. b) how this program is consistent with the needs identified in the BVCS Early Childhood Iowa Community Plan and/or BVCS Early Childhood Iowa Board Strategic Plan.
Question: 1) Is there a type of font to be used? 2) Is there a limit on the number of pages? : Answer: 1) Use a font that is easy to read, request no smaller than an 11 font. 2) Page numbers are not limited, but be respectful of the reader, keep to a minimum.
Question: In the RFP question number 3 ask for projected number of staff hours direct and/or indirect to be worked specifically for this contract. How we a program report this if the project is on a cost per visit? Answer: Explain the cost per visit in the explanation.
Question: Can the copies be printed on two sides. Answer: It is preferred to have the original one sided and the copy can be front & back.
Question: Can you help me locate the place for the signature on the RFP? Answer: That form was missed when the RFP was sent out. RFP Form Signature Page & Contact Information Program, sent out by email on 2/22/2021. Added to the BVCS Early Childhood Iowa webpage 2/22/2021.
Question: Can the RFP be emailed to the Program Director on the due date March 17 by 4:00 pm and the required mailed documents be postmarked by March 17th 2021. Answer: Yes